KeepItSafe is a participant in the Safe Harbor programme developed by the U.S. Department of Commerce and the European Union. Users will find more information about the Safe Harbor programme below.
Because KeepItSafe wants to demonstrate its commitment to our users' privacy, we are disclosing:
- What personal information KeepItSafe collects and how KeepItSafe uses the personal information.
- How cookies and other technologies are used on our Websites.
- What communications may be sent to users from KeepItSafe.
- To whom KeepItSafe may disclose a user’s personal information.
- What choices are available to users regarding collection, use and disclosure of the personal information.
- What types of security procedures are in place to protect the loss, misuse or alteration of the personal information to the extent under KeepItSafe control.
- How a user can correct any inaccuracies in that user’s personal information.
- How KeepItSafe retains and deletes a user’s personal information.
- How KeepItSafe addresses Safe Harbor requirements.
- Names and addresses of j2 Cloud Services, Inc. and its affiliates.
1. Information Collection and Use
In order to use KeepItSafe services, a user must first enter a KeepItSafe Customer Agreement and provide us with certain prescribed contact and personal information including name, address, email address and company information. We use this personal information in order to provide services for users and to contact users about our services. Where applicable we may send a user a welcome email to verify certain details.
Personal information is used in the following ways:
- Provision of Services. Used to set up a user’s account, provide the services and support set out in the KeepItSafe Customer Agreement, and to communicate with users regarding other account related issues.
- Email Correspondence. Used to raise and respond to issues and inquiries of all types. Also used to distribute information about KeepItSafe, our products, and services in accordance with user preferences.
- To comply with all applicable laws or binding orders served on KeepItSafe.
- To protect and defend the rights or property of KeepItSafe.
- To act under exigent circumstances to protect the personal safety of users or the public.
We do not knowingly collect personal information from children under the age of 13. If we learn that we have personal information of a child under the age of 13, we will delete that personal information from our systems.
Telephone Call Recording
We record all our telephone calls to or from users for the purposes of training, improvement of services, fraud prevention and to ensure the accuracy of instructions communicated to us. All telephone recordings shall be our property.
Supplementation of Personal Information
Periodically, we request personal information from users via surveys. Participation in these surveys is completely voluntary and the user therefore has a choice whether or not to disclose this personal information. The requested personal information typically includes contact information (such as name and address), and demographic information. Survey information will be used for purposes of monitoring or improving the use and satisfaction of KeepItSafe's services. Users' personal information is not shared with third parties unless we give prior notice and a choice to opt-out. Though we may use an intermediary to conduct these surveys, they may not use a user’s personal information for any secondary purposes.
A cookie is a piece of data stored on the user's computer tied to information about the user. Usage of a cookie is not tied to any identifiable personal information while on our Websites. By using and browsing our Websites, users consent to the use by us and third parties of cookies and other technologies in accordance with our Cookie and Privacy Policies. We may use both session ID cookies and persistent cookies. For the session ID cookie, once users close the browser, the cookie simply terminates. A persistent cookie is a small text file stored on the user's hard drive for an extended period of time, which enables us to track and target the interests of our users to enhance the experience on our Websites. Persistent cookies can be removed, please refer to the applicable internet browser instructions or help screen to learn more about how to do this.
By setting a cookie on one of our Websites, users do not have to log in a password more than once, thereby saving time while on our Websites. If users reject the cookie, they may still use our Websites. The only drawback if a user decides to disable cookies, is that the user may not be able to use certain services or facilities on our Websites.
For more information about these specialized cookies and other technologies, and to learn more about behavioral advertising or to opt out of this type of advertising for some companies, you can visit http://www.networkadvertising.org or http://networkadvertising.org/optout_nonppii.asp.
Like most websites, our servers use log files to analyze trends, administer our Websites, track user's movement in the aggregate, and gather broad demographic information for aggregate use. The log file information consists of IP addresses, browser type, browser language, referring URL, platform type, etc., and is not linked to identifiable personal information.
Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and we may use them to track the online movements of our users. Clear gifs are invisible on the page and are much smaller than cookies, about the size of the period at the end of this sentence. Clear gifs are not tied to identifiable personal information. We may also use clear gifs in our HTML-based emails to let us know which emails have been opened by the recipients. This allows us to gauge the effectiveness of certain communications and the effectiveness of our marketing campaigns. If users would like to opt-out of these emails, please refer to the Choice/Opt-out section.
We may store information that we collect to create a profile of our users. A profile is stored information that we keep on users that details each user’s viewing preferences. Consequently, collected information may be tied to the user's identifiable personal information to provide offers and improve the content of our Websites for the user. This profile may be used to tailor a user's visit to our Websites, and to direct pertinent marketing promotions to them. We do not share personally identifiable elements of a user’s profile with other third parties. User profiles are shared in aggregate form only.
Do Not Track Response
We do not authorise the collection of your personal information for third party use through advertising technologies without you providing consent directly to such third parties.
3. Communications from our Websites
Special Offers and Updates
Users may occasionally receive emails containing information about us, updates on new service features, service usage tips, information about third party services that are likely to be of interest to users, and user satisfaction questions. Users may opt-out of such notices - please refer to the Choice / Opt-out section.
On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Users may not opt-out of these communications. However, these communications are not promotional in nature.
We have the right to communicate with any user following a request by a user, in order to provide requested services or resolve issues. Such communication may be by email or phone, in accordance with the user’s wishes.
4. Disclosing Personal Information
Though we make every effort to preserve user privacy, we and our third party intermediaries may disclose users’ personal information and the Protected Data as otherwise required or permitted by applicable laws or regulations, or if we have a good faith belief that disclosure is reasonably necessary to: (a) comply with a court order, search warrant, or other compulsory legal request; (b) protect the safety of any person from death or serious bodily injury; (c) investigate fraud, breach of agreement or other contravention of law; (d) protect the rights, property, or safety of KeepItSafe, our users, or others; or (e) assist in connection with a merger or sale (including transfers made as part of insolvency or bankruptcy proceedings) involving all or part of KeepItSafe or as part of a corporate reorganization or stock sale or other change in corporate control. If we provide a user’s Protected Data to a law enforcement agency as set forth above, we will remove our encryption from the files before providing them. However, we will not be able to decrypt any files which were encrypted prior to storing them with KeepItSafe.
Civil Subpoena Policy
This section is applicable only to users who have entered a contract with KeepItSafe, Inc.
KeepItSafe does not disclose personal information about our users without consent except in limited instances related to law, security, or safety. To request a user’s personal information from KeepItSafe in a civil case, a person must serve KeepItSafe with a valid subpoena, court order, or search warrant and agree to KeepItSafe's terms of compensation below. All civil subpoenas should be directed to:
j2 Cloud Services, Inc.
6922 Hollywood Boulevard
Los Angeles, CA 90028
Upon receipt of a valid subpoena, it is KeepItSafe's policy to notify the user whose personal information is sought. In non-emergency circumstances, KeepItSafe will generally not produce the subpoenaed user's personal information until approximately two weeks after receipt of the subpoena, unless a formal objection is filed by the user or we are legally required to do so
KeepItSafe charges $90.00 per hour for research (plus additional fees if testimony or deposition is required), $0.25 per page, and $22.00 to respond via express courier (or equivalent amounts in local currency). We will invoice the person or entity submitting the subpoena following receipt and the subpoena proponent must make payment within 15 days from the date of receipt of our invoice. Payment should be made out to j2 Cloud Services, Inc.
It is KeepItSafe's policy to release information sufficient to identify a user only where the party seeking the personal information has filed a legal action that implicates the user in some legally cognizable impropriety or wrongdoing or can show that the personal information requested is material to the issues involved in the underlying case. KeepItSafe requests a copy of the complaint and all supporting documentation to indicate how the user's personal information is related to the pending litigation. Note that KeepItSafe reserves the right to determine in its sole discretion the applicability of this policy to any particular request and, further, this policy does not create any enforceable legal rights, either for our users or for requesting parties.
Third Party Intermediaries
We may use third parties to provide certain services on our behalf, such as hosting certain portions of our Websites and fulfilling certain requests for personal information from our users. These third parties may be located outside of a user’s jurisdiction of residence. In accordance with the laws of those countries, in certain circumstances a user’s personal information may be accessible by foreign courts, law enforcement, regulatory bodies or other authorities. These third parties do not retain, share, store or use personal information for any secondary purposes. For additional information about the way in which our third party intermediaries treat personal information, contact us as set out in Section 11.
5. Choices Regarding Collection and Use of Personal Information
Where a user enters a contract with j2 Global Ireland Limited, KeepItSafe Backup Limited, j2 Global Canada, Inc. or j2 Global (Netherlands) B.V., then at the point at which that user originally enters the contract, the user will be asked whether they wish to receive promotional material from KeepItSafe. If the user does not wish to receive this information, they should select the appropriate options at this stage.
Subject to the paragraph above, users acknowledge and agree that KeepItSafe may occasionally send users communications about our products and services via email. All users are given the opportunity to 'opt-out' from receiving promotional information by clicking the opt-out link included at the bottom of our emails.
Users of our Websites are always notified when their personal information is being collected by any outside parties. We do this so our users can make an informed choice as to whether or not they should proceed with services that require an outside party.
6. Security Precautions in Place
KeepItSafe maintains reasonable organisational, technical and physical safeguards in order to protect users' personal information in its custody or control from loss or theft, as well as unauthorised access, copying, use, modification or disclosure. When users submit personal information and Protected Data via our Websites, this personal information is protected both online and off-line. All Protected Data transmitted pursuant to the terms of the KeepItSafe Customer Agreement is encrypted. In the event that the KeepItSafe Customer Agreement is terminated, all personal information is destroyed carefully pursuant to the terms of Section 8 below and all Protected Data is deleted in accordance with the KeepItSafe Customer Agreement.
When our registration/order forms ask users to enter sensitive personal information (such as credit card number), that sensitive personal information is encrypted and is protected with what is generally regarded as the best encryption software in the industry - SSL. While we use SSL encryption to protect sensitive personal information online, we also employ security measures to protect our users’ personal information off-line. All of our users' personal information, not just the sensitive personal information mentioned above, is restricted in our offices. Only KeepItSafe representatives who need the personal information to perform a specific job (for example, our billing clerks or a customer service representative) are granted access to personal information. Finally, the servers that store personal information are secure. The nature of the Internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet. No data transmission over the Internet can be guaranteed to be 100% secure. However, we will take all reasonable steps (including appropriate technical and organisational measures) to protect your personal data. Therefore, although we take commercially reasonable steps to secure your information, we do not promise, and you should not expect, that your personal information always will remain secure. In the event of a breach of the confidentiality or security of your personal information, we will notify you as soon as is reasonably practicable so that you can take appropriate protective steps. We may notify you under such circumstances using the e-mail address(es) we have on record for you. You should also take care with how you handle and disclose your personal information.
7. Accessing/Correcting/Updating/Deleting Personal Information
8. Data Retention and Destruction
The time period for which we keep personal information varies according to what the personal information is used for. In some cases, there are legal requirements to keep personal information for a minimum period. Unless there is a specific legal requirement or justification for us to keep the personal information, we will retain it for no longer than is necessary for the purposes for which the personal information was collected or for which it is to be further processed.
9. Safe Harbor
We have certified that we adhere to the Safe Harbor Privacy Principles agreed upon by the U.S. and the E.U. For more information about the Safe Harbor and to view our certification, visit the U.S. Department of Commerce's Safe Harbor website at http://www.export.gov/safeharbor/.
10. Dispute Resolution
Where a user enters the KeepItSafe Customer Agreement with j2 Global Ireland Limited, KeepItSafe Backup Limited, or j2 Global (Netherlands) B.V., KeepItSafe shall co-operate with European data protection authorities in investigating unresolved complaints and shall participate in the dispute resolution program provided by the European Data Protection Authorities Panel in resolving such complaints.
Where a user enters the KeepItSafe Customer Agreement with KeepItSafe New Zealand Limited, the parties will attempt in good faith to resolve such dispute by mediation in accordance with the Arbitrators’ and Mediators’ Institute of New Zealand Inc. Mediation Protocols. To the extent permitted by law, no person shall make a complaint to the Privacy Commissioner under Part 8 of the Privacy Act 1993 until the parties try in good faith to settle the dispute by such mediation in accordance with such protocols and either party has concluded in good faith that amicable resolution through continued mediation of the matter does not appear likely.
Where a user enters the KeepItSafe Customer Agreement with j2 Global Canada, Inc. KeepItSafe shall co-operate with the Office of the Privacy Commissioner of Canada or applicable provincial privacy regulatory authorities in investigating unresolved complaints.
A party who intends to seek arbitration must first send to the other, by certified mail, a written Notice of Dispute (“Notice”). The Notice should be addressed to: KeepItSafe, Inc., ATTN: Legal Department, 6922 Hollywood Boulevard, 5th Floor, Los Angeles, CA 90028, USA (“Notice Address”). The Notice must (a) describe the nature and basis of the claim or dispute; and (b) set forth the specific relief sought (“Demand”). If KeepItSafe and the user do not reach an agreement to resolve the claim within 30 days after the Notice is received, the user or KeepItSafe may commence an arbitration proceeding. During the arbitration, the amount of any settlement offer made by KeepItSafe or the user shall not be disclosed to the arbitrator until after the arbitrator determines the amount, if any, to which the user or KeepItSafe is entitled. The user may download or copy a form Notice and a form to initiate arbitration at www.adr.org. If the user is required to pay a filing fee, after KeepItSafe receives notice at the Notice Address that the user has commenced arbitration, KeepItSafe will promptly reimburse the user for payment of the filing fee, unless the claim is for greater than US$10,000.
KeepItSafe may make a written settlement offer anytime before an arbitrator is selected. If the arbitrator issues the user an award that is greater than the value of KeepItSafe’s last written settlement offer made before an arbitrator was selected (or if KeepItSafe did not make a settlement offer before an arbitrator was selected), then KeepItSafe will pay the user the amount of the award or US$1,000, whichever is greater. Except as expressly set forth herein, the payment of all filing, administration and arbitrator fees will be governed by the AAA Rules.
THE USER AND KEEPITSAFE AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN THE USER’S OR KEEPITSAFE’S INDIVIDUAL CAPACITY, AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING. Further, unless both the user and KeepItSafe agree otherwise, the arbitrator may not consolidate more than one person's claims with user’s claims, and may not otherwise preside over any form of a representative or class proceeding. If this specific provision is found to be unenforceable, then the entirety of this arbitration provision shall be null and void. The arbitrator may award declaratory or injunctive relief only in favor of the individual party seeking relief and only to the extent necessary to provide relief warranted by that party's individual claim.
11. Names, Addresses and Contact Email for j2 Cloud Services, Inc. and its Affiliates
j2 Cloud Services, Inc.
6922 Hollywood Blvd., Suite 500,
Hollywood, CA 90028
6922 Hollywood Blvd., Suite 500,
Hollywood, CA 90028
j2 Global Ireland Limited,
Unit 3, Woodford Business Park
Santry, Dublin 17
KeepItSafe Backup Limited
Ground & 1st Floor Mezzanine,
The Battleship Building,
179 Harrow Road
London W2 6NB
j2 Global Canada, Inc.
2 Gurdwara Road, 3rd Floor
j2 Global (Netherlands) B.V.
Transistorstraat 71 C
KeepItSafe New Zealand Limited
Level 2, 9 Wilkins Street,
KeepItSafe Norway AS
KeepItSafe Sweden AB
SE–117 43 Stockholm
Comendo Security Systems AS